Is it time to sell your beloved wheels for something a little more grown-up? Or merely making space in the garage? For whatever reason you’re selling, be sure to have the following paperwork on hand, if you’re selling privately.
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1. Identification
Have a copy of your ID or driver’s licence ready to give to the buyer, and make sure to ask for the buyer’s ID as well; if he has a copy, even better. If not, take a clear picture of his ID, licence, or passport with your smartphone.
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2. Proof of ownership certificate
You will only have this if the car is fully paid up. Typically, a letter from the bank certifying that the car is truly yours goes along with this. If you find yourself without these documents, contact the relevant financial institution to obtain them. To learn more about the ownership certificate click here.
3. A settlement letter
This is only needed if you still owe money for the car. The settlement letter will state exactly what the outstanding amount is, so the buyer can see for himself.
(Read our top negotiation tips for selling your car privately.)
4. Notification of Change of Ownership
Unless you want to be held responsible for the new car owner's traffic fines, you need to fill out a Notification of Change of Ownership (NCO) form (see above), available to download online or to be picked up at any traffic department. Both the seller and the buyer need to have their signatures on this form, and the buyer will need his own copy. The Department of Transport is to receive a copy of the NCO form as well, for the transfer to the buyer’s name.
Related: Top 5 scams to watch out for when selling your car privately.
5. Vehicle Registration Certificate
In order for the new owner to register the car, he or she will need your original Vehicle Registration Certificate. You should also hang on to a copy of it for the de-registration of the car you are selling, and one more to keep on file, just in case.
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6. Proof of sale
Once the deal is sealed, write a receipt acknowledging the date, the amount paid, the make and model of the car, the car’s registration, VIN number, and the names and contact details/addresses of the buyer and seller. Make two copies, so you and the buyer both have one. This serves as proof of sale, for your own protection and the buyer’s. It is not a legal requirement, but it’s important should something fishy arise.
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7. RWC (Roadworthy Certificate)
The buyer will need a current RWC within 21 days of the sale for registration purposes. If your RWC has expired, you can obtain an updated one for the buyer. Take the car to the testing station along with your ID, vehicle registration, and completed Application for Roadworthiness Certification.
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8. Service history and receipts
This is extremely valuable. Some people won’t buy used cars without a full-service history. Hand over all receipts as well as any documentation relating to the car’s warranty, if it still has one.
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Related: Checklist for buying a used car
